Companies:In the BillMate Billing Program, it is possible to enter an unlimited number of various companies and the data of each company is managed as an entirety of its own. When necessary, the data of each company can be protected by a password.
Customer Register: An unlimited number of customers can be entered into each company, and the user is free to create different customer groups. From the program, you can print reports, e.g. for all customers or for customers belonging to a selected group. These reports could be customer cards, customer lists and address labels. From the program, you can also send e-mail to customers by mass mail.
Offers/Sales Orders: If you want, you can also enter offers and sales orders into the program. Based on these, it is possible to print different reports such as Offers, Order Confirmations, Delivery Notes and Pick Slips. Bills can be created automatically based on the offers or sales orders that have been entered into the system.
Billing:Creating bills is really easy. A new bill is generated with a few keystrokes as the program automatically computes all the basic information into the bills; and also creates reference numbers and bar codes.
The program also features a function for grouped billing, which enables the creation of similar bills to a large group at the same time. Products can be added to the bill/receipt also by a bar code scanner.
The program can also generate credit invoices and payment reminders. If wanted, the system can automatically calculate interests and late payment charges for the reminders.
It is also possible to generate electronic bills (MS Word, XML) which can be sended in electronic format to the receivers.
With this program, you can bill customers in different currencies as a default currency to be used in bills can be defined for the customers. When necessary, the currency can be changed for a specific bill. Example Invoice in PDF-format: BillMateInvoice.pdf.
Ledger: Monitoring the payment status of bills is made with ease. The program is capable of reading the source data files of the bank, and can automatically position the payment from the data on the corresponding invoices. You can also manually mark bills as paid or unpaid. From the program, it is possible to print out a report of paid or unpaid bills at a desired interval.
Product Register: An unlimited number of different products can be entered into the system and they can conveniently be added to bills. When generating bills, the program is able to automatically reduce goods from the warehouse.
Sales information can be stored for the products. In addition, you can store information regarding the purchase of the products. The program can also be used to perform profitability calculation.
You can also define bar codes for all products, and when products are purchased, they can be added to the warehouse using a bar code scanner.
From the system, you can print out reports that can be used for monitoring, among other things, the warehouse status. In addition, product-specific reports can be printed out from the program, and be used for following up the consumption of a product at a given interval.
Reminders: Customer-specific reminders can be entered into the program. Every time the program is started, the system checks if someone has stored any reminders due on the current date or earlier dates. A message is returned if there are reminders found. This is a useful feature, e.g. for marketing.
(Plastic) Customer Cards: The BillMate software enables printing out plastic creditcard-sized customer cards. The cards can be printed for a specific customer, customers belonging to a certain group or for all customers. The print-menu also allows the user to select the information that will be printed on the card as well as the use of a logo or a background picture. The cards can be printed directly to a card printer.
Reports: The program features a printout menu facilitating the printing of different reports. For most of the reports it is possible to choose whether they shall cover all customers, customers of selected groups or an individual customer. You can also choose whether the reports shall be printed to MS Word, to preview mode or directly on paper. The logotype of the company can be inserted in bills.
BillMate Fetch Engine:It is possible to get a separate BillMate Fetch Engine to BillMate Invoicing Program. This means that Comeira will create an online form by customers wishes, which will be placed on the server of Comeira Ltd. This form can be linked to function with customers’ own web pages. This means that customers don’t have to have their own server in use, and Comeira Ltd takes care of forms function and security. If an online form is used for instance receiving online orders, it can be programmed so that it will automatically send email with a copy of the order form to the one who is ordering something, and also an email to handler of the order.
Once an online form has been created, Comeira will program the BillMate Fetch Engine so that it can process the data from the online form. After this has been done, the customer can use the “Fetch data from Internet” action in the BillMate Invoicing Program, allowing the Fetch Engine to get all the new data from Comeira Ltd.’s server and feed it automatically into BillMate.
The BillMate Fetch Engine is being used on these web pages for handling new software orders. When customers order BillMate Invoicing Programs, the BillMate Fetch Engine will find all new orders and feeds them automatically into BillMate. Fetch Engine will create new customers and orders into BillMate. With this function, the work load of the processer of the handler of the orders decreases and it also decreases the unnecessary paper work.